Location: Nairobi, Kenya
Position Type: Full-time
About Us: H Young & Co. (E.A) Ltd is a leading company in the construction sector, specializing in providing top-notch engineering and construction services. We are currently seeking a highly motivated and experienced Secretary/Personal Assistant to support our Operations Director in managing and coordinating our projects effectively.
Key Responsibilities:
Provide administrative support to the Operations Director, including managing schedules, appointments, and travel arrangements.
Coordinate and communicate with internal and external stakeholders on behalf of the Operations Director.
Prepare and organize reports, presentations, and other documents related to projects and operations.
Maintain and organize project files, documentation, and records in an efficient and systematic manner.
Assist in managing communications and correspondence, ensuring timely responses and appropriate prioritization.
Arrange and coordinate meetings, take minutes, and follow up on action items.
Assist in managing project budgets, expenses, and financial records.
Handle general office duties such as handling phone calls, managing emails, and coordinating office supplies.
Qualifications:
Previous experience as a Secretary/Personal Assistant in the mechanical construction sector is essential.
Strong organizational and multitasking skills with excellent attention to detail.
Proficient in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant tools.
Excellent communication and interpersonal skills.
Ability to handle sensitive and confidential information with discretion.
Proactive, resourceful, and able to work independently or as part of a team.
A positive attitude and a willingness to learn and adapt in a fast-paced environment.
How to Apply: Interested candidates are invited to submit their resumes and a cover letter detailing their relevant experience here. Please indicate "Secretary/PA to Operations Director Application
H YOUNG & CO
P.O Box 30118-0100 GPO, NAIROBI, KENYA
HEAD OFFICE & WORKS
TEL: +254 20 6688000,
(EA) FAX: 531056/530151 LTD.
NAIROBI
Application Deadline: Applications will be accepted until 27th October 2023.
H Young is an equal-opportunity employer and welcomes applications from all qualified individuals. We thank all applicants for their interest; however, only those selected for an interview will be contacted.