Finance Officer

Location: Nairobi 

Type: Full-time

Who we are

NairoBits Trust is a technology-driven nonprofit advancing inclusive digital transformation by equipping youth in underserved communities with advanced digital and future-ready skills. With over 26 years of leadership and 300,000+ young people directly impacted, we place technology at the centre of workforce readiness, innovation, and community-led solutions.

Our Vision

Empowered and transformed youth who positively impact societies.

Our Mission

Harnessing ICT to place youth at the centre of societal engagements and solutions.

Who You Are

Reporting to the Executive Director & Finance Manager, you are a skilled financial professional responsible for analyzing and monitoring the employer's everyday financial activity, keeping track of the organization's finances, and reporting.

What You Will Do

1. Finance & Accounting

• Maintain general ledger integrity through journal entries, reconciliations, and monthly/year-end closures.
• Prepare monthly financial reports, bank reconciliations, and cash flow projections.
• Manage accounts payable and receivable, including invoicing follow-up and supplier payments.
• Ensure all expenditures align with approved project budgets and are fully supported by documentation.
• Process payments, bank transfers, and payroll transactions.
• Ensure statutory compliance, including PAYE, NSSF, and NHIF.
• Prepare and support internal and external financial audits and ensure follow-up on audit findings.
• Update the Executive Director on financial performance and risks.

2. Grant & Donor Finance Management

• Support programme teams in reviewing budgets for grantees and subcontractors.
• Track donor-funded project expenditures and ensure compliance with donor rules.
• Prepare donor financial reports in required formats and timelines.

3. Administration & Human Resources

• Maintain accurate, confidential, and up-to-date employee records.
• Coordinate recruitment administration, including interview scheduling and contract documentation.
• Manage onboarding and offboarding processes, including inductions and clearance.
• Administer leave management and maintain attendance and leave trackers.
• Support payroll administration by maintaining staff master data and payroll inputs.
• Maintain HR compliance documentation and calendars.
• Coordinate staff training logistics and maintain training records.
• Support performance management cycles and HR policy documentation.
• Provide HR administrative support and escalate sensitive issues appropriately.

4. Systems, Controls & Process Improvement

• Review and improve financial and administrative systems and procedures.
• Support staff on accounting and administrative tools.
• Ensure proper filing and document management.

Qualifications & Experience

• Bachelor’s degree in Commerce, Accounting, Business Administration, or equivalent.
• CPA or ACCA Part II qualification.
• Minimum of five (5) years’ experience in a similar role within the NGO sector.
• Experience managing donor-funded projects.
• Strong analytical, reporting, and problem-solving skills.
• Proficiency in QuickBooks, Microsoft Excel, and MS Office.
• Familiarity with Kenyan tax and labour regulations.
• High integrity, attention to detail, and ability to meet tight deadlines.
• Excellent communication skills in English and Kiswahili.

Key Performance Indicators (Kpis)

1. Budget management with minimal variances and accurate forecasting.
2. 100% compliance with donor reporting formats and timelines.
3. Timely and accurate financial and administrative reporting.
4. Accurate, confidential, and up-to-date employee records and HR documentation.

How to Apply

Interested candidates should submit:

• Current CV/Resume highlighting relevant technical skills and experience.
• Cover letter (maximum 1 page) explaining why you are interested in this post and how your skillsand experience make you a good fit.

Application Deadline: 18th February 2026

Submit applications to: vacancy@nairobits.com

Only shortlisted candidates will be contacted.

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