Institute of Certified Secretaries
1 Post, to be engaged on contract terms of up to five (5) years renewable subject to performance.
Division: Professional Services
Job Purpose: This position is responsible for advancing and supporting the development, maintenance, and review of the CS profession
by ensuring effective communications, member relations, governance, compliance, and advocacy. The position holder will also serve as
the Secretary to the Council, Council Committees, and other Institute establishments.
KEY RESPONSIBILITIES
a) Provide strategic leadership to the Division;
b) Oversee the legislative and public policy agenda for the CS profession;
c) Oversee the entrenchment and practice of good governance across all sectors;
d) Oversee development, implementation, integration, publication, monitoring, and review of professional standards, guidelines and
policies affecting the Profession;
e) Oversee implementation, compliance with, and review of the CPSK Act as well as other laws and regulations relevant to the
Profession;
f) Advise on matters relating to the review of the CS Syllabus, examination standards, and policies
g) Lead the Investigation and disciplinary services for cases involving members;h) Support the Council in advocating and lobbying for the Institute, its members, and their interests;
i) Provide advice on corporate governance, ethics, compliance, risk management, and quality assurance;
j) Prepare, review, and keep custody of internal policies, contracts, MOUs, SLAs, certificates, licenses, and other documents;
k) Maintain, update, and file (as the case may) statutory registers, statutory returns, and corporate changes;l) Oversee management of records, publication of annual reports, preparation of meeting papers, and recording of Minutes;
m) Take responsibility for corporate communications, internally and externally.
n) Oversee implementation of elections, nominations, appointments, and constitution of the Council and its committees;
o) Support in annual evaluations, governance audits, and risk assessments;
p) Ensure proper custody of the corporate seal and account to the Council for its use;
q) Oversee appointment of members to represent the Institute in various forums and entities while ensuring proper feedback
mechanism from such representatives;
r) Advise on recognitions, awards, and conferment of honors by the Council;
s) Any other duties as may be assigned from time to time.
PERSON SPECIFICATION
i) Masters’ Degree from a recognized university;
ii) Bachelor’s degree in a social science or related field from a recognized university;
iii) Member of the Institute of Certified Secretaries in good standing;
iv) Participation in governance auditor’s accreditation course;
v) Minimum seven (7) years’ work experience, three (3) of which must be in senior management;
vi) Proficient in MS Office applications;
vii) Excellent planning and organization skills; and
vii) People management skills.
APPLICATION PROCEDURE
a) All applicants must supply the following mandatory documents and information:
i) Up-to-date detailed curriculum vitae, testimonials, and addresses of three referees.
ii) Cover letter, indicating how your profile fits the job description and other person specification.
iii) The headline of the cover letter as well as the email subject should read either:” Corporation Secretary & Director Professional Services” or “Director Strategy, Research & Capacity Development”
b) All applications must be received by email at jobs@ics.ke by 26th October 2023 and addressed to:
Chief Executive Officer
Institute of Certified Secretaries
P. O. Box 46935-00100, Nairobi, Kenya
E-mail: jobs@ics.ke
NB: Only shortlisted candidates will be contacted; any canvassing will lead to automatic disqualification. We encourage people with
disabilities and the marginalized to apply. Details of these positions can be obtained from the Institute Website; www.ics.ke