Our Client legal firm is seeking a Receptionist / Administrative Assistant to be the face of our office and ensure smooth day-to-day operations.
Key Responsibilities:
- Warmly welcomed clients and visitors at the reception area and direct them appropriately.
- Maintain a clean, professional, and organized front office environment.
- Handle all incoming calls and correspondence efficiently.
- Draft, type out, and format routine correspondence and legal documents.
- Monitor and manage stationery and other office consumables.
- Prepare reports and assist with general document preparation.
- Organize and maintain the office filing system (both digital and physical).
- Manage document dispatch and tracking through document dispatch and registry management (includes hand delivery, courier, and electronic methods).
- Support other administrative duties as needed.
Qualifications & Skills:
- Diploma in Office Administration, Business Management, or a related field.
- Proven experience in a receptionist or administrative role, preferably in a legal environment.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- High level of professionalism, discretion, and attention to detail.
If you have the skills and attitude to thrive in this role, please send your CV to vacancy@focusedhrsolutions.co.ke by 15th April 2025.
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