Department: Business Development
Project Location(s): Nairobi, Kenya
Job Type: Full time, Employee
Education: Bachelor’s Degree in any Business
Discipline
Job Summary
The Senior Executive Assistant will be
responsible for managing the day-to-day activities of the CEO and ensuring
daily administrative needs are met promptly and efficiently. Should have
extensive experience supporting top-level executives, proficient in managing
complex schedules and handling confidential information. Dedicated professional
committed to ensuring seamless executive operations and facilitating strategic
initiatives
Duties
and Responsibilities
- Maintain the CEO’s complex
schedules, and diaries, coordinating meetings, logistics, and
international conference calls, preparing agendas, taking minutes, and
making necessary travel arrangements
- Liaise with key stakeholders to
resolve queries/complaints raised by internal and external clients,
suppliers, etc.
- Prepare, collate, and hand in all
necessary information required by the CEO prior to any meeting or
interaction
- Assist in the coordination and
execution of special projects, as assigned by the executives
- Consistently build and maintain
relationships with key stakeholders for the purpose of working together to
support the CEO
- Support delivery of CEO
initiatives, via management of trackers to ensure success within the
agreed timelines
- Ensure that the CEO is up to date
with daily, weekly, and monthly reports of pending actions
- Follow-up on the completion and
submission of relevant reports from key stakeholders
- Timely and professional responses to and report outcomes of
ad hoc projects, business issues, client requests stakeholder requests,
etc. that impact the business
- Prepare
reports, presentations, speeches, etc. on behalf of the CEO
- Serve as a point of contact
between the executives and various departments, clients, and suppliers
- Anticipate the needs of the
executives and proactively address them
- Prepare and reconcile expenses for
the CEO
- Conduct research, collect and
analyze data to prepare reports and documents for the CEO when required
- Communicates with the Board of
Directors and coordinates the full life cycle arrangements for their
meetings from arrival to departure.
- Provide support to all
directors and senior management team when required
Minimum Requirements and Competencies
- Bachelor’s Degree in any
Business Discipline
- 7+ years’ experience in an
Executive Assistant role preferably supporting C-level executives
- Ability to manage senior
executives in the organization
- High levels of integrity and
confidentiality
- Proven ability to streamline
processes and enhance efficiency in fast-paced environments.
- Able to handle sensitive
information with integrity and confidentiality.
- Strong written and verbal
communication skills.
- Exceptional organizational and
multitasking abilities, with keen attention to detail
Interested candidates should send their comprehensive CV and
cover letter to careers@securex.co.ke indicating
on the email subject the position they are applying for by 15th October
2023.