“An evolving consciousness of our ways of being in the world is as important as the work itself.”
We are an activist pan-African feminist rapid response Fund committed to transforming power relations by resourcing African feminists, AWHRDs, and their formations as an act of solidarity.
With deep and expanding knowledge, experience, and skills in the contexts in which AWHRDs live, organise and work, the Fund is alert and agile in responding to the priorities and urgent needs of African womn’s rights activists and movements, thus ensuring holistic security, safety and well-being, movement building and strengthening using feminist philanthropic principles and values.
Position Overview
The position provides support to the Finance portfolio, by providing robust financial administration through efficient use of the organisation’s resources, assist with maintaining financial records in support of accounting activities, preparing reports, payments and reconciliations, executing transactions, and analysing financial data to provide insights for decision- making, and statutory compliance under the direct guidance of the Finance & Operations Officer.
Financial Operations and Management Support
- Preparation of payment vouchers upon validation of underlying documents.
- Updating QuickBooks.
- Carrying out monthly bank, cash, and credit card reconciliations.
- Monitor cash/bank balances for effective reporting.
- Filing monthly returns such as PAYE, NSSF, NHIF, and ensuring compliance with statutory regulations, e.g., NGO returns
- Assisting in liaising with HR to ensure the timely preparation of payroll and other staff entitlements.
- Assist in the computation of various financial reports in a timely way and the required format.
- Assist with the project audits and institutional audits processes, and implement audit recommendations in day-to-day delivery.
- Assist with the preparation of annual budgets, proposal budgets, and donor financial reports.
- Assist to monitor the budget and ensure that there are sufficient funds for planned program activities as assigned by the supervisor.
- Ensure updating of the fixed assets register & office equipment list, and ensure safe use/custody.
- Ensure all Fund’s equipment and assets are fully insured at all times.
- Maintain portfolio electronic and hard copy filing system for ease of reference and retrieval.
- Grants administration- assist in the timely voucher preparation of sub-grants awarded upon validation of underlying documents, and inform the grantmaking team
- Assist with initiating the payment instructions at the bank for all grants awarded after verifying the underlying documents to support the payments.
- Assist in updating the grantmaking database. Generate data & reports from the database as a source of information for complementary portfolios.
- Assist the Grantmaking & Finance functions in the preparation of Fund-related reports for Heads of programmes and funding partners.
- Assist in monitoring expenditure and compiling BVA reports for various programmes/projects, and continuously update UAF-Africa’s finance plan
- Keep grantees informed on the status of the grant awards, including confirming with all that they received the funds.
- Assist in reviewing grantee’s financial reports, including their supporting documents, and offer feedback as guided by the supervisor.
- Providing periodic reports for internal/external communications to the team and other stakeholders.
- Work with the Operations team in ensuring the smooth running of the Nairobi office and staff working virtually across the African continent.
- Maintaining open and fluid communications with all vendors and contractors.
- Any other responsibilities as assigned within the portfolio.
- Bachelor’s degree in Finance, Accounting, Economics, Business Studies or equivalent
- CPA Part II or equivalent
Skills and Experience
- Minimum of 3 years’ relevant work experience working in or with organisations in Africa, preferably womn’s rights or social justice-oriented organisations
- Familiarity with grantmaking is an added advantage.
- Experience working with QuickBooks software is an added advantage
- Excellent written and verbal communications in English. French linguistic abilities would be plus
- Strong analytical, presentation, planning and organisational skills
- Ability to perform detailed work, frequently of a confidential nature and/or to handle a large volume of work systematically, optimally and accurately
- Passionate about UAF-Africa’s mission, committed to teamwork, and achieving results, including a commitment to trust-based transformative grantmaking, community-led development, and grassroots movement building
- Experience working in a virtual setup with seamless task coordination, managing multiple deadlines
- Proven experience working effectively in a cross-cultural team
- Flexible and willing to perform other tasks as assigned, in a fast-paced, team-oriented work environment
- UAF-Africa is a part of a global UAF-Sisterhood network, and staff are expected to occasionally work collaboratively with UAF-Sister Funds
This is a regional position that involves some national and regional travel. UAF-Africa is an equal opportunity employer that does not discriminate in its hiring practices. In order to build the strongest possible workforce, UAF-Africa actively seeks a diverse applicant pool. The Fund is committed to creating an inclusive environment for all employees. The position is based in Nairobi, Kenya.
How to Apply
Candidates interested in applying for this role need to register on the UAF-Africa website & apply for this role using the link below:
Rapporteurs
Closing date: 30 Jun 2025
About the Feminist Republik
UAF-Africa is hosting the 3rd Feminist Republik Festival (3rd FRF), set to take place in Mombasa, Kenya, from 27-30 November 2025. The Festival will be a further opportunity for AWHRDs and feminist movements to learn, link and connect while sharing on and around what regeneration looks like in the wake of rising polycrises and increased resistance to feminist organising. The 3rd edition will centre the lived realities of WHRDs from crisis contexts across the continent, unpack what feminist response to crisis means and inviting us to reflect on trauma through the lens of crisis.
Through group discussions, storytelling, art, song, poetry and dance, we aim to critically engage with a critique of the systems that have never worked for us, explore transformational futures, and get re-energised and rejuvenated in the process. The festival will be designed with moments to grieve and celebrate. The healing justice research findings have also surfaced traditional healing practices that have been applied in feminist settings that we are interested in surfacing and collectively practising during the festival.
The assignment
UAF-Africa is seeking a dynamic and experienced rapporteur to document, capture, and reflect the essence of the Festival. The rapporteur will be responsible for capturing powerful stories, in-depth discussions, and the nuances emerging from AWHRDs as they engage with themes of crisis, trauma, healing, and collective care. The final report will include clear quotes, actionable insights, and concrete recommendations, serving as a vital resource to amplify the voices, visions, and strategies shared throughout the event.
Tasks and responsibilities
The rapporteur will be expected to attend key sessions of the Festival and document discussions, stories, and strategies shared by African feminists and AWHRDs. They will capture quotes, highlight emerging themes, and reflect the event's spirit while identifying clear actions and recommendations.
Before the Festival:
- Familiarise themselves with the Festival theme, agenda, facilitators, and participants' profiles.
- Attend a pre-festival briefing with UAF-Africa communications and Programmes teams.
- Review digital recording setup and establish coordination protocol with session leads.
- Discuss and agree on consent and guiding documents.
- Prepare templates or tools for real-time documentation, e.g. recorders, etc.
During the festival:
- Attend and document key moments in plenaries, group sessions, fireside chats, performances, and informal interactions.
- Record and review daily audio recordings of concurrent sessions provided by the technical team.
- Analyse, organise, and synthesize content from each session, identifying major themes, insights, and recommendations.
- Work collaboratively with the communications team to ensure daily reports are coherent, timely, and politically grounded.
- Ensure alignment with feminist values and documentation ethics, particularly regarding privacy and consent.
- Capture powerful quotes, reflections, and emerging themes that reflect the tone and depth of the Festival.
- Engage with AWHRDs, activists, and artists to gather impactful stories and quotes.
- Ensure ethical and consent-based storytelling throughout all forms of documentation.
- Maintain a log of actionable recommendations, calls to action, and key insights participants share.
- Flag any sensitive content for review or follow-up with the Fund where needed.
After the Festival
- Compile and synthesise all documentation, ensuring clarity, consistency, and alignment with the Festival’s goals.
- Produce a comprehensive report, incorporating key themes, participant insights, and quotes from the event.
- Highlight actionable recommendations, commitments, and calls to action arising from the discussions.
- Edit and finalise the report for readability and accessibility, ensuring it amplifies the participants' voices and experiences.
- Ensure that all sensitive content is handled carefully and that confidentiality protocols are followed.
- Submit a final, edited archive of all daily reports, session notes, and recordings used for documentation.
Competences
- Strong writing and analytical skills with the ability to synthesise complex discussions into clear, compelling narratives.
- Experience in feminist or social justice spaces, with a deep understanding of gender, intersectionality, and human rights.
- Excellent listening and observation skills, with the ability to capture nuance, tone, and context.
- Experience in event documentation, including live note-taking, interviews, and reporting from conferences or gatherings.
- Cultural sensitivity and emotional intelligence are significant when engaging with trauma-informed or healing-centred conversations.
- Ability to handle sensitive information with discretion and to respect consent and confidentiality protocols.
- Strong coordination and time management skills, with the ability to meet deadlines and manage multiple documentation formats.
- Proficiency in English (Portuguese, Arabic and French, if relevant), with clear communication skills.
Please note:
- Sub-contracting other vendors to perform the job described in this Terms of Reference is not allowed.
- All documents, audio recordings will remain the property of UAF-Africa.
Application Process and Deadline
Qualified individuals and teams interested in this assignment are invited to submit an Expression of Interest (EOI) that includes:
- A short profile of the individual/organisation, highlighting relevant experience in documentation and feminist/rights-based work.
- A portfolio or links to samples of previous rapporteur or event documentation work.
- A brief proposal outlining your creative and ethical approach to covering the Festival, including methods for capturing nuance, stories, and participant voices.
- A detailed budget breakdown includes professional fees, travel (if applicable), and other anticipated costs.
- Availability during pre-, during, and post-Festival periods as outlined in the timeline.
Creative Digital Content Developer/Videographer
Closing date: 30 Jun 2025
The assignment
UAF-Africa is seeking dynamic and visionary creative content developers/videographers to document, capture, and creatively interpret the spirit, energy, and depth of the 3rd Feminist Republik Festival. The content produced will amplify the voices, visions, and strategies of African feminists and WHRDs as they interrogate crisis, trauma, healing, and collective care.
Tasks and responsibilities
The creative team will be expected to record and capture captivating moments during all sessions and planned activities to deliver high quality of work and designs for various actions.
Before the Festival:
- Familiarise themselves with the Festival theme, agenda, facilitators, and participants' profiles.
- Attend a pre-festival briefing with UAF-Africa communications and Programmes teams.
- Discuss and agree on consent and guiding documents.
- Agree on editorial direction, consent protocols, and visual storytelling approach.
- Develop a work plan and creative brief aligned with the Festival’s goals.
During the festival:
- Fill and gather appropriate written and signed permissions and consent forms for all video interviews and photographs.
- Capture key moments in plenaries, group sessions, fireside chats, performances, and informal interactions.
- Engage with WHRDs, activists and artists to gather powerful images, audio-visual testimonies and narratives.
- Pay attention to actions, emotions, and expressions during the deliberations.
- Work with the highest professional ethical standards and in keeping with the festivals core messages.
- Ensure that the video content is being captured with highest broadcast quality of videography: minimum HD 1920x1080 or better.
- Ensure good command of own videographic/photographic equipment (cameras, lenses, lights, filters, tripods), as well as video/photo-related image editing software.
- To capture digital images in high resolution shot as a RAW file (300 pixels/inch: minimum size 3000 x 2000 pixels;)
- Ensure that the correct photography and video formats and specifications are used as requested by UAF-Africa.
- Both photographers/Videographers are expected to show appropriate sensitivity towards participants they will photograph or interview.
After the Festival
- Ensure that the footage is edited in line with the script agreed and approved by the UAF-Africa communications team.
- Ensure all audio-visual material aligns with UAF-Africa’s values and editorial voice.
- Ensure that all required photography and videography/video-editing jobs are completed and submitted on deadline.
Deliverables and Timelines
The digital content developers are expected to work on various aspects of photography and video production for the festival, guided by the following deliverables and timelines:
- On Each Festival day
- Submit a minimum of 100 edited digital images with full captions in high resolution shot as a RAW file (300 pixels/inch: minimum size 3000 x 2000 pixels;)
- Submit a 2-to-3-minute short video highlighting the main activities for the day.
- Submit five creative quotations from the sessions.
- Post the festival
- Submit complete sets of images shot as a RAW file (300 pixels/inch: minimum size 3000 x 2000 pixels), saved chronologically.
- Creative photographic designs with quotes from facilitators, speakers, healers, and participants.
- Production of six high-quality videos (script writing, videography, editing, audio balancing, sub-titling and archiving raw and edited work) according to UAF-Africa’s guidelines.
- Three theme-based interview videos (5 minutes)
- Three videos highlighting various activities and proceedings during the festival (5 minutes)
- Submit raw footage and photographs.
Competences
- Ability to film, create, edit, organise, and coordinate professional broadcast quality video and audio: HD 1920x1080 or better (Day and night).
- Professional and functional HD equipment and editing materials.
- Have Final Cut Pro editing skills (or other professional editing software i.e., Avid, Premiere, etc.
- Have knowledge of different video formats and video file conversions
- Have knowledge of video lighting.
- Ability to achieve results through planning and monitoring the assigned work.
- Pays attention to details, delivers quality work by deadline
- Consistent in positioning and managing the UAF-Africa brand and quality and upholding it to a high level of quality during the timeline of the assignment.
- Has excellent analytic skills especially in understanding complex information to produce evidence-based comparisons and conclusions.
Please note:
- Sub-contracting other vendors to perform the job described in this Terms of Reference is not allowed.
- All footage and photographs will remain the property of UAF-Africa.
Application Process and Deadline
Qualified individuals and teams interested in this assignment are invited to submit an Expression of Interest (EOI) that includes:
- A short profile of the organisation and relevant past experience.
- Portfolio or sample links to previous videography and photography work.
- Brief proposal and creative approach to covering the Festival.
- Budget breakdown and proposed timeline.
- Follow Job Base (Kenya) on LinkedIn
- Join the conversation on Twitter
- Like our Facebook page
- Check out our inspiring stories on Instagram
- Subscribe to our WhatsApp Channel for real-time updates